ARTICLE VII
MEETINGS

General voting membership meetings shall be held at Clackamas High School at 7:00 pm on the second Wednesday of each month unless otherwise announced. No notice of these meetings is required.
Special meetings may be called by the President or upon the written request of four members addressed to the President. Written, electronic, or audio (telephone) notice of the time, place, and purpose of such special meetings shall be given no later than three business days prior to the scheduled meeting.
A quorum shall be four voting members. No official act may be taken or voted upon unless there is present at a regular or specially called meeting at least four voting members. Decisions shall be made by a majority vote of the members present (a quorum having been established)

 

ARTICLE VIII
BUDGET AND FINANCE

An annual budget shall be prepared by the officers and presented for approval to the voting membership no later than the general meeting in February.
The President shall be authorized to direct the Treasurer to issue checks consistent with the budget which does not exceed $1,000. Amounts in excess of $1,000 shall be approved by a majority of the voting membership present at the vote or a vote of the Board of Directors.
All checks of The Club shall require the signature of the President or the Treasurer.
Requests by Clackamas High School or the Coaching Staff for funds or purchases shall be submitted in writing to The Club as soon as practicable. The Treasurer shall develop a Requisition for Funds in a form or format to be approved by the Board. This Requisition shall be used to submit any request for funds. No check shall be disbursed unless the Treasurer receives a signed Requisition for Funds. No check shall be disbursed unless The Club receives at the time of the disbursal a written invoice, purchase order, or a contemporaneous receipt from the vendor or person requesting the check. Every expenditure by The Club should be evidenced by a written Requisition for Funds, and an invoice, purchase order, receipt or other proof of purchase of the items or services for which the funds were requested.
All revenues of the Club will be used strictly to further the purpose of The Club in a manner consistent with an adopted budget or the expressed wishes of the voting membership. In no event will the revenues of The Club be used to pay, reimburse, or defray any fines or penalties incurred by football coaches of Clackamas High School levied by Oregon State Activities Association, the State Board of Education, or Clackamas County Board of Education.
All officers shall serve without compensation.

ARTICLE IX
PARLIAMENTARY AUTHORITY

Roberts Rules of Order, Revised, shall govern the conduct of The Club meetings.